Competition Rules (Amended May 2008)
1. GENERAL
2. DESIGNATION OF NOVICE WORKERS AND ADVANCED WORKERS
3. PORTFOLIOS
Monochrome Prints
Colour Prints
Colour slides
4 COMPETITIONS
Monochrome Prints
Colour Prints
Colour Slides
5. ANNUAL COMPETITION AND ANNUAL EXHIBITION
5.1 Monochrome Prints
a) Morrison Memorial Cup Novice
b) Moran Trophy Open
c) Mason Cup (Set Subject) Open
5.2 Colour Prints
a) Colour Trophy Novice
b) Geoff Steel Trophy Open
c) Colour Print (Set Subject) Trophy Open
5.3 Portrait Trophy (Mono and/or Colour) Open
5.4 The John Vaughan Trophy (Nature) Open
(Mono and/or Colour)
5.5 Colour Slides
a) Colour Cup Open
b) Colour Trophy (Set Subject) Open
c) Natural History Trophy Open
5.6 Projected Digital Image (new 2009) Open
6. PHOTOGRAPHER OF THE YEAR. (John Matthews Trophy)
7. INTER-CLUB COMPETITIONS - ANNUAL EXHIBITION
6.1 Brook Trophy Prints
6.2 Marsden Cup Slides
8. SELECTION OF MEMBERS WORK FOR INTER-CLUB COMPETITIONS
APPENDIX A Mounting of slides
APPENDIX B Entries for competitions
1. GENERAL
a) The entrants for any Portfolio or Competition must be paid up members of the Whitby Club Photographic Society.
b) For all images entered in any Portfolio, Competition or Annual Competition, the original exposure must be the work of the author (the author must have taken the image/s).
c) Trade processing of films (negative and slide films) is allowed.
d) Trade printing of prints is allowed, however, print mounting must be the work of the author. All print entries must be mounted and have the MEMBER’S COMPETITION NUMBER and title on the back of the mount.
e) Trade mounting of slides is allowed, however, any masking must be the work of the author. Slides must be in 2” x 2” mounts (preferably glass mounted). All slide entries must have the MEMBER’S COMPETITION NUMBER and title on the slide mount.
To indicate the correct position for projection each slide must be marked with a coloured spot located on the bottom left hand corner when viewed directly. Appendix A gives further details.
Trade produced slides from digital files are allowed.
f) Digital images are welcome in competitions, provided the author carried out all manipulation, and the author took the original exposure/s. The author must have the full copyright of all elements of the image at their disposal. Images constructed from so called royalty free and copyright free images to which nobody owns the copyright are not acceptable.
g) A monochrome print must comprise either wholly a monochromatic image (which may be singly toned in a single tone colour), or include a split-toned area within the black-grey-white image. (The WCPS uses the L&CPU rules for monochrome prints).
A monochrome print image which meets the above definition is NOT ALLOWED in a Colour print competition.
2. DESIGNATION OF NOVICE WORKER AND ADVANCED WORKER
a) Novice workers are normally relatively inexperienced newcomers to photography.
They will not have sufficient experience in Club Competitions and will not have gained the required number of points for promotion to Advanced worker (see section 2c)
b) Some new members may be experienced by virtue of membership of a previous Club or by academic training. In this case designation of the member as Novice or Advanced shall be decided by the Committee based on the knowledge of the member’s work/experience or previous record with other clubs etc. (This decision to be taken as soon as possible during the first season that any such person is a member of the society).
c) If a member is designated as a Novice then promotion to Advanced shall be by gaining a total of 20 (twenty) points which are awarded as follows:-
Competition Winner 4 points
Very Highly Commended 3 points
Highly Commended 2 points
Commended 1 point
Portfolio Box Winner 2 points
Portfolio Box - 2nd place 1 point
Portfolio Overall Winner 4 points
Any award made to a Novice in an Open Competition or Portfolio + 2 points (but see 2.d) below).
Promotion from Novice worker to Advanced worker will take effect from the date of the AGM for the season in which the worker attained the required number of points (20 or more)
d) Points gained in any Slide competition or Slide Portfolio do NOT count for promotion to Advanced worker.
e) A register of the points awarded will be kept by the Competition Secretary.
3. PORTFOLIOS
There are three separate portfolios, namely:-
1) Monochrome Prints
2) Colour Prints
3) Colour Slides
The general rules for Prints and Slides as outlined in Section 1 (General) apply to entries to Portfolios.
Each Portfolio will normally consist of up to 6 “boxes” (may be changed by the Committee). Contributors submit one entry per Box. Prints may be any size up to A4 (210 x 297mm) and must be mounted on a mount with a maximum size of A4. An entry will not be accepted if it has previously been entered in to any Whitby Club (Shell) Photographic Society Portfolio, Competition or Annual Competition. Please see Appendix B for information on eligible entries.
At the beginning of each season the closing dates for entries to each Box will be announced.
Entries will be scored by all other members who have submitted a print or slide to that Box. Marks will be awarded up to a maximum of 10 (ten) points (Entrants do not mark their own entry).
The winner of each Box will be the entrant with the highest total number of points. The overall winner of each Portfolio will be the entrant with the highest total number of points for the whole of the season in that Portfolio.
Each Portfolio has a trophy for the winner. The trophies are presented at the Society’s Annual Exhibition or at the first meeting of the following season.
4. COMPETITIONS
The general rules for Prints, Slides and Digital images as outlined in Section 1 (General) apply to entries to Competitions.
Three competitions are held (since 2008/9 season);
-- Open Monochrome prints and Novice Monochrome prints.
-- Open Colour prints and Novice Colour prints.
-- Open Slides and Open projected digital images.
All Colour Slide competitions are Open competitions.
The maximum number of entries per member in each section is normally 6, but these maximum numbers may be changed by the Committee. The Committee may add or delete sections if considered advantageous. The dates of the competitions and the hand in dates for entries are announced at the beginning of the season and are printed in the syllabus booklet. Competition sections shall be Novice or Open as decided by the Committee (NB Novice sections can only be entered by Novice Workers. Open sections can be entered by all members).
Specific rules may be applied to individual competitions / sections. These rules will be made known to all entrants before the hand in dates. In any section there must be a minimum of two entrants for any points to be awarded.
Prints may be of any size but must be on mounts which have one dimension of at least fifteen inches (15”), with a maximum mount size of twenty inches by sixteen inches (20” x 16”). The maximum sizes may be altered at the discretion of the Committee.
The Committee reserve the right to withhold from competition any entry which does not conform to the competition rules. An entry will not be accepted if it has previously been entered in to any Whitby Club (Shell) Photographic Society Competition or Annual Competition. (An entry from a previous/current Portfolio is permitted.) Please see Appendix B for information on eligible entries.
The entries for the Competitions are normally judged by an external judge. The judge selects a Winner for each section and awards certificates based on Very Highly Commended, Highly Commended and Commended. On the competition evening, all print entries are displayed, the slide entries and digital entries are projected, the judge makes comments and the awards are presented.
5. ANNUAL COMPETITION & ANNUAL EXHIBITION
The general rules for Prints, Slides and Digital images as outlined in Section 1 (General) and Section 4 (Competitions) also apply to entries to the Annual Competition.
The Annual Competition consists of several separate sections for members for prints, slides and digital images in different categories (eg Open Subjects, People /Portraits, Natural History, Set Subjects).
Chosen “Set Subject” titles will be notified by the Chairman to the members at the previous season’s Annual General Meeting. (also see the Syllabus Booklet and the Society’s website).
In any section of the Annual Competition there must be a minimum of two entrants for any points to be awarded. However, section trophies may be awarded if there is only one entrant.
An entry will not be accepted if it has previously been entered in to any Whitby Club (Shell) Photographic Society Annual Competition. (A entry from a previous/current Competition or Portfolio is permitted). Please see Appendix B for information on eligible entries.
The entries for the Annual Competition are normally judged by an external judge or judges. They select a Winner for each section and award certificates based on Very Highly Commended, Highly Commended and Commended.
At the Annual Exhibition, following the judging, all print entries are displayed in the ballroom of the Whitby Sports and Social Club, the slide entries and digital entries are projected and the awards are presented.
The Trophies for the Annual Competition are as follows:-
5.1 Monochrome Print Trophies
a) Novice - Morrison Memorial Cup
Any subject. Up to six prints per novice worker.
b) Open - Moran Trophy
Any subject. Up to six prints per member.
c) Open - Mason Cup
Set subject. Up to three prints per member
5.2 Colour Print Trophies
a) Novice - Novice Colour Trophy
Any subject. Up to six prints per novice worker.
b) Open - Geoff Steel Trophy
Any subject. Up to six prints per member.
c) Open – Colour Print (Set Subject) Trophy
Set subject. Up to three prints per member.
5.3 Portrait Trophy – “People”
This is an Open Competition for Monochrome and/or Colour Prints of people.
Up to six prints per member.
“People” is defined as follows; Formal or informal, single or group, human portraits or figure studies taken indoors or outdoors. Animal studies are not eligible. This is wider than just studio portraits, and may show people in all walks of life, doing a variety of things.
5.4 The John Vaughan Trophy (Natural History)
This is an Open competition for Monochrome and/or Colour Prints.
Up to three prints per member.
Images submitted to the Natural History (Nature) section of the Society’s Annual Exhibition are restricted to those which depict observations of natural history subjects which include :-
a) Native plants growing in their natural habitat.
b) Wild animals/insects in their natural habitat or Zoo specimens.
c) Microscopic plants and animals.
d) Animal and plant fossils.
The images should be presented in such a fashion that a well informed person will be able to identify the subject material and to certify its honest presentation.
If possible the human element should not be present.
Photographs of cultivated plants, domestic animals (including farm) or mounted specimens are not eligible.
Any form of manipulation which alters the truth of the photographic statement is not permitted.
Accurate descriptive, rather than “cute” titles are recommended.
NB The L&CPU does NOT allow Zoo specimens in its Natural History competitions.
5.5 Colour Slide Trophies
a) Open - Colour Cup
Any subject. Up to six slides per member.
b) Open - Colour Trophy
Set subject. Up to three slides per member.
c) Open – Natural History Trophy
Up to three natural history slides per member.
General rules as for The John Vaughan Trophy (Section 5.4)
5.6 Projected Digital Image (new 2009) Open
Any subject. Up to six images per member. Entries to be submitted on CD/DVD/ memory device. The size of the image(s), the format of the image(s) etc will be announced prior to the competition hand-in date.
NB The maximum number of entries per member in each section may be changed by the Committee.
6. PHOTOGRAPHER OF THE YEAR (John Matthews Trophy)
This award is made to the member who gains the highest number of points in the current season. These are the points accrued from all those Portfolios, Competitions and sections of the Annual Competition that the member entered (see Section 2c for the number of points awarded).
The John Matthews Trophy is presented to the Photographer of the Year at the Annual Exhibition.
7. INTER-CLUB COMPETITIONS - ANNUAL EXHIBITION
These competitions are by invitation to other Photographic Societies/Clubs who are requested to enter six prints and/or six slides.
Their entries will be shown at the Whitby Club Photographic Society Annual Exhibition.
7.1 Brook Trophy - Inter-Club Print Competition
Societies/Clubs enter a panel of six mounted prints (monochrome and / or colour) which will be judged as a panel. (Open subject). The panel should be given a “theme title”.
Each print will be judged with a maximum of 10 points. In addition a further maximum of 10 points will be given for the “theme”, giving a maximum of 70 points for the panel. The panel with the highest number of points will win the Brook Trophy.
All prints must be by members of the Society/Club, with a maximum of two (2) prints by any individual member.
All mounted prints should conform to the following specifications:-
a) Maximum print and mount size 20 inches x 16 inches.
b) Mounts must be marked with the following information on the reverse:-
Name of Society/Club
Author’s name - Please indicate distinctions (e.g. LRPS)
Print title
Print Number (from 1 to 6)
Prints entered as part of a panel in any previous Whitby Club Photographic Society Annual Exhibition (formerly Shell P.S.) will not be accepted.
All work with the exception of the original exposure may be by Trade processing.
The six mounted prints will be displayed in two rows of three prints.
The top row will be prints 1,2 and 3 from left to right.
The bottom row will be prints 4,5 and 6 from left to right.
Each print must be numbered from 1 to 6 to allow correct display.
The winning Society/Club must return the trophy to the Whitby Club Photographic Society Exhibition Secretary before 28th February in the year following the award.
No entry fee is required, however competing Societies/Clubs are expected to provide suitable packaging and labels for the return of their entry.
PLEASE NOTE:- While every care will be taken of entrants prints, regretfully no responsibility for any loss or damage can be accepted by the Whitby Club Photographic Society.
Submission of a panel signifies acceptance of the above rules and conditions.
7.2 Marsden Cup - Inter-Club Slide Competition
Societies/Clubs may enter a set of six mounted slides (monochrome and / or colour) which will be judged as a set. (Open subject). The set should be given a “theme title”.
Each slide will be judged with a maximum of 10 points. In addition a further maximum of 10 points will be given for the “theme”, giving a maximum of 70 points for the set. The set with the highest number of points will win the Marsden Cup.
All slides must be the work of Society/Club members, with a maximum of two (2) slides by an individual member.
All slides should conform to the following specifications:-
a) Mount size 2 inches x 2 inches.
b) Slides should be plastic mounted (ideally between glass) and correctly spotted for projection.
c) The following information should be made known for each slide:-
Name of Society/Club
Authors name - please indicate distinctions (e.g. LRPS)
Slide may be titled or untitled.
Slide number (from 1 to 6).
Slides entered as part of a panel in any previous Whitby Club Photographic Society Annual Exhibition (formerly Shell P.S.) will not be accepted.
Slides may be Trade processed.
Slides will be projected in the numbered order from 1 to 6.
The winning Society/Club must return the trophy to the Whitby Club Photographic Society Exhibition Secretary before 28th February in the year following the award.
No entry fee is required, however competing Societies/Clubs are expected to provide suitable packaging and labels for the return of their entry.
PLEASE NOTE:- While every care will be taken of entrants slides, regretfully no responsibility for loss or damage can be accepted by the Whitby Club Photographic Society.
Submission of a set of slides signifies acceptance of the above rules and conditions.
8. SELECTION OF MEMBERS WORK FOR INTER-CLUB COMPETITIONS
The Whitby Club Photographic Society Committee reserve the right to retain, for a period of eighteen (18) months, any prints, slides or digital images which members submit to the Annual Competition. These retained prints/slides/digital are only to be used as entries to the L&CPU Annual Competition and any Inter-Club Competition or Exhibition that the Whitby Club Photographic Society may choose to enter.
While every care will be taken of all prints and slides entered in any Whitby Club Photographic Society Competition or Exhibition, or in any Inter-Club Competition or Exhibition, regretfully no responsibility can be accepted by the Committee for any loss or damage.
APPENDIX ‘A’
MOUNTING OF SLIDES
The identification procedure for Slides must be as illustrated in the diagrams below:-
LANDSCAPE MODE PORTRAIT MODE
With the slides viewed directly (i.e. image right way round and right way up) the coloured spot should be located on the bottom left corner. The slide title label should then be located alongside the spot but inverted so that it is visible when the slides are located in the slide magazine for projection.
The member’s competition number must also appear on the mount. (The member’s competition number is a unique number given to each member. This identifies each member for the Competition Secretary, but hides the member’s name from external judges). It is also useful to put the name and date of the competition that the slide is being entered into.
The titles etc. may be written on the mount in indelible ink, however it is preferable that adhesive slide labels are used. Caution must be taken when using adhesive labels to ensure that they are firmly fixed, as insecure labels may come loose while the slide is in the projector (slides become warm in the projector and this can loosen the glue on some adhesive labels).
APPENDIX “B”
Entries for competitions.
What is an “entry” into a Portfolio /Competition / Annual Competition ?
An Entry is either
- A monochrome print on a mount board
- A colour print on a mount board
- A slide in a 2” x 2” mount
- A digital image on a CD/DVD/memory storage device
For print Portfolios and print Competitions, the allowable size of the mount board may vary. For slide competitions the mount is always 2” x 2”.
How many times may I enter the same mounted slide ?
A maximum of three times (provided it is entered in the following order);
1) The mounted slide may be entered into a slide Portfolio (but the same slide, or an identical copy, or any significantly similar to it, cannot be entered into any other slide Portfolio, in the same or subsequent years).
2) The same mounted slide may then be entered into a slide section of a Competition (but the same slide, or an identical copy, or any significantly similar to it, cannot be entered into any other slide section Competition, in the same or subsequent years).
3) The same mounted slide may then be entered into a slide section of an Annual Competition (but the same slide, or an identical copy, or any significantly similar to it, cannot be entered into any other slide section of an Annual Competition, in the same or subsequent years).
NB If the mounted slide is first entered into a slide section of a Competition, it cannot then be entered into a slide Portfolio. If the mounted slide is first entered into a slide section of an Annual Competition, it cannot then be entered into a slide Portfolio or into a slide section of a Competition.
How many times may I enter the same mounted print ?
A mounted print on an A4 mount board can only be entered once into a Portfolio. (The same mounted print is not eligible for other Competitions because the mount board is too small).
A mounted print with a (larger) mount board suitable for a Competition, can be entered twice. Firstly into a print section of a Competition, and then into a print section of an Annual Competition (provided it is entered in this order).
The above applies to a print, to an identical print, and to a significantly similar print.
How many times may I use the same image for an entry ?
An image may be printed in Mono, printed in Colour, made into a slide(s), and made into a digital image. This allows the same image to be used for three mono entries, for three colour entries, for three slide entries and two digital entries. This gives a maximum of eleven entries using the same image. Remember that an image, or an identical copy, or any image significantly similar, are considered to be the same image.
2. DESIGNATION OF NOVICE WORKERS AND ADVANCED WORKERS
3. PORTFOLIOS
Monochrome Prints
Colour Prints
Colour slides
4 COMPETITIONS
Monochrome Prints
Colour Prints
Colour Slides
5. ANNUAL COMPETITION AND ANNUAL EXHIBITION
5.1 Monochrome Prints
a) Morrison Memorial Cup Novice
b) Moran Trophy Open
c) Mason Cup (Set Subject) Open
5.2 Colour Prints
a) Colour Trophy Novice
b) Geoff Steel Trophy Open
c) Colour Print (Set Subject) Trophy Open
5.3 Portrait Trophy (Mono and/or Colour) Open
5.4 The John Vaughan Trophy (Nature) Open
(Mono and/or Colour)
5.5 Colour Slides
a) Colour Cup Open
b) Colour Trophy (Set Subject) Open
c) Natural History Trophy Open
5.6 Projected Digital Image (new 2009) Open
6. PHOTOGRAPHER OF THE YEAR. (John Matthews Trophy)
7. INTER-CLUB COMPETITIONS - ANNUAL EXHIBITION
6.1 Brook Trophy Prints
6.2 Marsden Cup Slides
8. SELECTION OF MEMBERS WORK FOR INTER-CLUB COMPETITIONS
APPENDIX A Mounting of slides
APPENDIX B Entries for competitions
1. GENERAL
a) The entrants for any Portfolio or Competition must be paid up members of the Whitby Club Photographic Society.
b) For all images entered in any Portfolio, Competition or Annual Competition, the original exposure must be the work of the author (the author must have taken the image/s).
c) Trade processing of films (negative and slide films) is allowed.
d) Trade printing of prints is allowed, however, print mounting must be the work of the author. All print entries must be mounted and have the MEMBER’S COMPETITION NUMBER and title on the back of the mount.
e) Trade mounting of slides is allowed, however, any masking must be the work of the author. Slides must be in 2” x 2” mounts (preferably glass mounted). All slide entries must have the MEMBER’S COMPETITION NUMBER and title on the slide mount.
To indicate the correct position for projection each slide must be marked with a coloured spot located on the bottom left hand corner when viewed directly. Appendix A gives further details.
Trade produced slides from digital files are allowed.
f) Digital images are welcome in competitions, provided the author carried out all manipulation, and the author took the original exposure/s. The author must have the full copyright of all elements of the image at their disposal. Images constructed from so called royalty free and copyright free images to which nobody owns the copyright are not acceptable.
g) A monochrome print must comprise either wholly a monochromatic image (which may be singly toned in a single tone colour), or include a split-toned area within the black-grey-white image. (The WCPS uses the L&CPU rules for monochrome prints).
A monochrome print image which meets the above definition is NOT ALLOWED in a Colour print competition.
2. DESIGNATION OF NOVICE WORKER AND ADVANCED WORKER
a) Novice workers are normally relatively inexperienced newcomers to photography.
They will not have sufficient experience in Club Competitions and will not have gained the required number of points for promotion to Advanced worker (see section 2c)
b) Some new members may be experienced by virtue of membership of a previous Club or by academic training. In this case designation of the member as Novice or Advanced shall be decided by the Committee based on the knowledge of the member’s work/experience or previous record with other clubs etc. (This decision to be taken as soon as possible during the first season that any such person is a member of the society).
c) If a member is designated as a Novice then promotion to Advanced shall be by gaining a total of 20 (twenty) points which are awarded as follows:-
Competition Winner 4 points
Very Highly Commended 3 points
Highly Commended 2 points
Commended 1 point
Portfolio Box Winner 2 points
Portfolio Box - 2nd place 1 point
Portfolio Overall Winner 4 points
Any award made to a Novice in an Open Competition or Portfolio + 2 points (but see 2.d) below).
Promotion from Novice worker to Advanced worker will take effect from the date of the AGM for the season in which the worker attained the required number of points (20 or more)
d) Points gained in any Slide competition or Slide Portfolio do NOT count for promotion to Advanced worker.
e) A register of the points awarded will be kept by the Competition Secretary.
3. PORTFOLIOS
There are three separate portfolios, namely:-
1) Monochrome Prints
2) Colour Prints
3) Colour Slides
The general rules for Prints and Slides as outlined in Section 1 (General) apply to entries to Portfolios.
Each Portfolio will normally consist of up to 6 “boxes” (may be changed by the Committee). Contributors submit one entry per Box. Prints may be any size up to A4 (210 x 297mm) and must be mounted on a mount with a maximum size of A4. An entry will not be accepted if it has previously been entered in to any Whitby Club (Shell) Photographic Society Portfolio, Competition or Annual Competition. Please see Appendix B for information on eligible entries.
At the beginning of each season the closing dates for entries to each Box will be announced.
Entries will be scored by all other members who have submitted a print or slide to that Box. Marks will be awarded up to a maximum of 10 (ten) points (Entrants do not mark their own entry).
The winner of each Box will be the entrant with the highest total number of points. The overall winner of each Portfolio will be the entrant with the highest total number of points for the whole of the season in that Portfolio.
Each Portfolio has a trophy for the winner. The trophies are presented at the Society’s Annual Exhibition or at the first meeting of the following season.
4. COMPETITIONS
The general rules for Prints, Slides and Digital images as outlined in Section 1 (General) apply to entries to Competitions.
Three competitions are held (since 2008/9 season);
-- Open Monochrome prints and Novice Monochrome prints.
-- Open Colour prints and Novice Colour prints.
-- Open Slides and Open projected digital images.
All Colour Slide competitions are Open competitions.
The maximum number of entries per member in each section is normally 6, but these maximum numbers may be changed by the Committee. The Committee may add or delete sections if considered advantageous. The dates of the competitions and the hand in dates for entries are announced at the beginning of the season and are printed in the syllabus booklet. Competition sections shall be Novice or Open as decided by the Committee (NB Novice sections can only be entered by Novice Workers. Open sections can be entered by all members).
Specific rules may be applied to individual competitions / sections. These rules will be made known to all entrants before the hand in dates. In any section there must be a minimum of two entrants for any points to be awarded.
Prints may be of any size but must be on mounts which have one dimension of at least fifteen inches (15”), with a maximum mount size of twenty inches by sixteen inches (20” x 16”). The maximum sizes may be altered at the discretion of the Committee.
The Committee reserve the right to withhold from competition any entry which does not conform to the competition rules. An entry will not be accepted if it has previously been entered in to any Whitby Club (Shell) Photographic Society Competition or Annual Competition. (An entry from a previous/current Portfolio is permitted.) Please see Appendix B for information on eligible entries.
The entries for the Competitions are normally judged by an external judge. The judge selects a Winner for each section and awards certificates based on Very Highly Commended, Highly Commended and Commended. On the competition evening, all print entries are displayed, the slide entries and digital entries are projected, the judge makes comments and the awards are presented.
5. ANNUAL COMPETITION & ANNUAL EXHIBITION
The general rules for Prints, Slides and Digital images as outlined in Section 1 (General) and Section 4 (Competitions) also apply to entries to the Annual Competition.
The Annual Competition consists of several separate sections for members for prints, slides and digital images in different categories (eg Open Subjects, People /Portraits, Natural History, Set Subjects).
Chosen “Set Subject” titles will be notified by the Chairman to the members at the previous season’s Annual General Meeting. (also see the Syllabus Booklet and the Society’s website).
In any section of the Annual Competition there must be a minimum of two entrants for any points to be awarded. However, section trophies may be awarded if there is only one entrant.
An entry will not be accepted if it has previously been entered in to any Whitby Club (Shell) Photographic Society Annual Competition. (A entry from a previous/current Competition or Portfolio is permitted). Please see Appendix B for information on eligible entries.
The entries for the Annual Competition are normally judged by an external judge or judges. They select a Winner for each section and award certificates based on Very Highly Commended, Highly Commended and Commended.
At the Annual Exhibition, following the judging, all print entries are displayed in the ballroom of the Whitby Sports and Social Club, the slide entries and digital entries are projected and the awards are presented.
The Trophies for the Annual Competition are as follows:-
5.1 Monochrome Print Trophies
a) Novice - Morrison Memorial Cup
Any subject. Up to six prints per novice worker.
b) Open - Moran Trophy
Any subject. Up to six prints per member.
c) Open - Mason Cup
Set subject. Up to three prints per member
5.2 Colour Print Trophies
a) Novice - Novice Colour Trophy
Any subject. Up to six prints per novice worker.
b) Open - Geoff Steel Trophy
Any subject. Up to six prints per member.
c) Open – Colour Print (Set Subject) Trophy
Set subject. Up to three prints per member.
5.3 Portrait Trophy – “People”
This is an Open Competition for Monochrome and/or Colour Prints of people.
Up to six prints per member.
“People” is defined as follows; Formal or informal, single or group, human portraits or figure studies taken indoors or outdoors. Animal studies are not eligible. This is wider than just studio portraits, and may show people in all walks of life, doing a variety of things.
5.4 The John Vaughan Trophy (Natural History)
This is an Open competition for Monochrome and/or Colour Prints.
Up to three prints per member.
Images submitted to the Natural History (Nature) section of the Society’s Annual Exhibition are restricted to those which depict observations of natural history subjects which include :-
a) Native plants growing in their natural habitat.
b) Wild animals/insects in their natural habitat or Zoo specimens.
c) Microscopic plants and animals.
d) Animal and plant fossils.
The images should be presented in such a fashion that a well informed person will be able to identify the subject material and to certify its honest presentation.
If possible the human element should not be present.
Photographs of cultivated plants, domestic animals (including farm) or mounted specimens are not eligible.
Any form of manipulation which alters the truth of the photographic statement is not permitted.
Accurate descriptive, rather than “cute” titles are recommended.
NB The L&CPU does NOT allow Zoo specimens in its Natural History competitions.
5.5 Colour Slide Trophies
a) Open - Colour Cup
Any subject. Up to six slides per member.
b) Open - Colour Trophy
Set subject. Up to three slides per member.
c) Open – Natural History Trophy
Up to three natural history slides per member.
General rules as for The John Vaughan Trophy (Section 5.4)
5.6 Projected Digital Image (new 2009) Open
Any subject. Up to six images per member. Entries to be submitted on CD/DVD/ memory device. The size of the image(s), the format of the image(s) etc will be announced prior to the competition hand-in date.
NB The maximum number of entries per member in each section may be changed by the Committee.
6. PHOTOGRAPHER OF THE YEAR (John Matthews Trophy)
This award is made to the member who gains the highest number of points in the current season. These are the points accrued from all those Portfolios, Competitions and sections of the Annual Competition that the member entered (see Section 2c for the number of points awarded).
The John Matthews Trophy is presented to the Photographer of the Year at the Annual Exhibition.
7. INTER-CLUB COMPETITIONS - ANNUAL EXHIBITION
These competitions are by invitation to other Photographic Societies/Clubs who are requested to enter six prints and/or six slides.
Their entries will be shown at the Whitby Club Photographic Society Annual Exhibition.
7.1 Brook Trophy - Inter-Club Print Competition
Societies/Clubs enter a panel of six mounted prints (monochrome and / or colour) which will be judged as a panel. (Open subject). The panel should be given a “theme title”.
Each print will be judged with a maximum of 10 points. In addition a further maximum of 10 points will be given for the “theme”, giving a maximum of 70 points for the panel. The panel with the highest number of points will win the Brook Trophy.
All prints must be by members of the Society/Club, with a maximum of two (2) prints by any individual member.
All mounted prints should conform to the following specifications:-
a) Maximum print and mount size 20 inches x 16 inches.
b) Mounts must be marked with the following information on the reverse:-
Name of Society/Club
Author’s name - Please indicate distinctions (e.g. LRPS)
Print title
Print Number (from 1 to 6)
Prints entered as part of a panel in any previous Whitby Club Photographic Society Annual Exhibition (formerly Shell P.S.) will not be accepted.
All work with the exception of the original exposure may be by Trade processing.
The six mounted prints will be displayed in two rows of three prints.
The top row will be prints 1,2 and 3 from left to right.
The bottom row will be prints 4,5 and 6 from left to right.
Each print must be numbered from 1 to 6 to allow correct display.
The winning Society/Club must return the trophy to the Whitby Club Photographic Society Exhibition Secretary before 28th February in the year following the award.
No entry fee is required, however competing Societies/Clubs are expected to provide suitable packaging and labels for the return of their entry.
PLEASE NOTE:- While every care will be taken of entrants prints, regretfully no responsibility for any loss or damage can be accepted by the Whitby Club Photographic Society.
Submission of a panel signifies acceptance of the above rules and conditions.
7.2 Marsden Cup - Inter-Club Slide Competition
Societies/Clubs may enter a set of six mounted slides (monochrome and / or colour) which will be judged as a set. (Open subject). The set should be given a “theme title”.
Each slide will be judged with a maximum of 10 points. In addition a further maximum of 10 points will be given for the “theme”, giving a maximum of 70 points for the set. The set with the highest number of points will win the Marsden Cup.
All slides must be the work of Society/Club members, with a maximum of two (2) slides by an individual member.
All slides should conform to the following specifications:-
a) Mount size 2 inches x 2 inches.
b) Slides should be plastic mounted (ideally between glass) and correctly spotted for projection.
c) The following information should be made known for each slide:-
Name of Society/Club
Authors name - please indicate distinctions (e.g. LRPS)
Slide may be titled or untitled.
Slide number (from 1 to 6).
Slides entered as part of a panel in any previous Whitby Club Photographic Society Annual Exhibition (formerly Shell P.S.) will not be accepted.
Slides may be Trade processed.
Slides will be projected in the numbered order from 1 to 6.
The winning Society/Club must return the trophy to the Whitby Club Photographic Society Exhibition Secretary before 28th February in the year following the award.
No entry fee is required, however competing Societies/Clubs are expected to provide suitable packaging and labels for the return of their entry.
PLEASE NOTE:- While every care will be taken of entrants slides, regretfully no responsibility for loss or damage can be accepted by the Whitby Club Photographic Society.
Submission of a set of slides signifies acceptance of the above rules and conditions.
8. SELECTION OF MEMBERS WORK FOR INTER-CLUB COMPETITIONS
The Whitby Club Photographic Society Committee reserve the right to retain, for a period of eighteen (18) months, any prints, slides or digital images which members submit to the Annual Competition. These retained prints/slides/digital are only to be used as entries to the L&CPU Annual Competition and any Inter-Club Competition or Exhibition that the Whitby Club Photographic Society may choose to enter.
While every care will be taken of all prints and slides entered in any Whitby Club Photographic Society Competition or Exhibition, or in any Inter-Club Competition or Exhibition, regretfully no responsibility can be accepted by the Committee for any loss or damage.
APPENDIX ‘A’
MOUNTING OF SLIDES
The identification procedure for Slides must be as illustrated in the diagrams below:-
LANDSCAPE MODE PORTRAIT MODE
With the slides viewed directly (i.e. image right way round and right way up) the coloured spot should be located on the bottom left corner. The slide title label should then be located alongside the spot but inverted so that it is visible when the slides are located in the slide magazine for projection.
The member’s competition number must also appear on the mount. (The member’s competition number is a unique number given to each member. This identifies each member for the Competition Secretary, but hides the member’s name from external judges). It is also useful to put the name and date of the competition that the slide is being entered into.
The titles etc. may be written on the mount in indelible ink, however it is preferable that adhesive slide labels are used. Caution must be taken when using adhesive labels to ensure that they are firmly fixed, as insecure labels may come loose while the slide is in the projector (slides become warm in the projector and this can loosen the glue on some adhesive labels).
APPENDIX “B”
Entries for competitions.
What is an “entry” into a Portfolio /Competition / Annual Competition ?
An Entry is either
- A monochrome print on a mount board
- A colour print on a mount board
- A slide in a 2” x 2” mount
- A digital image on a CD/DVD/memory storage device
For print Portfolios and print Competitions, the allowable size of the mount board may vary. For slide competitions the mount is always 2” x 2”.
How many times may I enter the same mounted slide ?
A maximum of three times (provided it is entered in the following order);
1) The mounted slide may be entered into a slide Portfolio (but the same slide, or an identical copy, or any significantly similar to it, cannot be entered into any other slide Portfolio, in the same or subsequent years).
2) The same mounted slide may then be entered into a slide section of a Competition (but the same slide, or an identical copy, or any significantly similar to it, cannot be entered into any other slide section Competition, in the same or subsequent years).
3) The same mounted slide may then be entered into a slide section of an Annual Competition (but the same slide, or an identical copy, or any significantly similar to it, cannot be entered into any other slide section of an Annual Competition, in the same or subsequent years).
NB If the mounted slide is first entered into a slide section of a Competition, it cannot then be entered into a slide Portfolio. If the mounted slide is first entered into a slide section of an Annual Competition, it cannot then be entered into a slide Portfolio or into a slide section of a Competition.
How many times may I enter the same mounted print ?
A mounted print on an A4 mount board can only be entered once into a Portfolio. (The same mounted print is not eligible for other Competitions because the mount board is too small).
A mounted print with a (larger) mount board suitable for a Competition, can be entered twice. Firstly into a print section of a Competition, and then into a print section of an Annual Competition (provided it is entered in this order).
The above applies to a print, to an identical print, and to a significantly similar print.
How many times may I use the same image for an entry ?
An image may be printed in Mono, printed in Colour, made into a slide(s), and made into a digital image. This allows the same image to be used for three mono entries, for three colour entries, for three slide entries and two digital entries. This gives a maximum of eleven entries using the same image. Remember that an image, or an identical copy, or any image significantly similar, are considered to be the same image.